New job opportunity on the South Shore

Well established building supply and shopping centre on the South Shore is currently seeking a Building Supply Yard and Warehouse Supervisor.   For details see the job posting.

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Does your company need a vacation policy?

Summer is allegedly just around the corner and many people will soon be making vacation plans. Whether you planning a trip or have decided to take a “stay-cation” at home, research has shown that vacations have many health related benefits.

A study of 1500 women in Wisconsin found that women who took regular vacations were less likely to suffer from depression. Researchers at the State University of New York at Oswego followed 12,000 men aged 35 to 57 and observed a 30% decrease in risk of death from heart disease among men who took vacations every year. Studies have also shown that employees who take vacations are more productive when they return from vacation.

Vacations mean healthier and more productive employees so it is always surprising to find out that a lot of employers do not have a specific employee policy on vacations. When I ask employers if they have a policy, quite often the answer is: “whatever it says in the labour code”.   In my opinion, a “whatever” answer is indicative of employers who are too busy to think through the positive impact that vacations have on employees and the company.

The Labour Standards provides a minimum standard of entitlement but it does not tell employers how to award vacation time-off. Some of the considerations of a vacation policy may include: seniority of employees, impact on operations, and scheduling. Do you allow vacations days off to be carried forward or not? Do you cash out unused vacations and when do you pay-out vacation days taken? Are some people allowed more discretion in the timing of their vacations than others? If you have operations in several jurisdictions, which Labour Standards do you follow?

A written and communicated vacation policy clarifies the company’s rules. It ensures that employees are treated fairly. A vacation policy allows for the planning of continued operations. The result of a good policy can be found in healthier, more engaged, and more productive employees.

The next post will discuss vacation pay.

 

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Lunch and Learn about OH&S – 22 June 2011

Tanya will be facilitating a lunch and learn session at the Halifax Club on Wednesday, 22 June at 1200.  For reservations, please visit the Halifax Club’s website.

 

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What has changed in OH&S in Nova Scotia

The 1992 Westray mine disaster, some might argue, was the originating catalyst 0f change in the safety realm  on both provincial and federal levels…

In 2005, once the coal dust had long settled, the Federal government
enacted Bill C-45.  Bill C-45 was a new punishment scheme to allow the Courts not simply to fine corporations, but also to impose jail sentences.  Since the
enactment of Bill C-45 Nova Scotia has continued to change its perspective on
occupational health and safety and the obligations of employers, supervisors
and employees.

In 2007, the Nova Scotia government enacted the Violence in the
Workplace Regulations.  From 0ur perspective nearly all employers have an obligation to protect their employees from violence under these Regulations.

On January 15, 2010 the Nova Scotia government imposed Administrative Penalties.  These Penalties are a fining system under the OHS Act whereby Administrative Officers can fine employers, supervisors and employees; up to $4000 for an employer, $2000 for a supervisor and $1000 for an employee.  More than 900 fines were levied in 2010 and more than 850 of these fines were levied against employers.

In 2010, the OHS Division of the Department of Labour and Workforce
Development hired more than 30 new OHS Officers to inspect and audit workplaces.

In April 2011, the Nova Scotia Government increased the maximum fine
under the OHS Act from $250,000 to $500,000; the largest fines in the Atlantic
Regions.

 

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Why is safety important – a true story

OHS – It’s More Than Just Compliance

I remember one time conducting WHMIS training.  “Marvin” kept making cat calls, “don’t tell me you care about this Tanya”, “what a waste of time”, “the MSDS are 5 years old, no one cares”, etc.  I finally got to the point where I ejected Marvin from the training and asked him to meet me in my office when the training was over. 

Once Marvin was gone, “Donnie” stood up and said Marvin had been right, that the MSDS were more than 5 years old.  He offered to update them if I got him the time away from his regular job.  I promised to do so.

After the training, back in my office, I sat with Marvin.  I asked Marvin whether he hated me, or did he hate the company, because every time I did safety training he publicly crucified me.  And, here I learned perhaps one of the most important lessons of my career.

“Tanya, you don’t get it”, Martin said.    “Those MSDS are old, they’re out of date, what if we need them and they’re no longer accurate.  This is a job for you but that is my brother out there, my cousins, my uncle, hell even my father worked here.  This isn’t just a job for me, this is my family, my community.”  Wow! 

I learned that day that that the safety is more than just compliance.  If I want my employees to be happy they have to feel like I am taking care of their health and safety, today and tomorrow.  If I want my employees to be productive they must be happy.  And, they are only going to be happy if there health and safety needs are met. 

I also learned a second lesson that day.  While Donnie was helpful he is not going to make an issue of the problems.  It is the Marvins of this world that are going to make the issues, that are going to keep companies honest.  While I wouldn’t want a whole workforce of Marvins we all need Marvins in the workplace, we need to harness them and respect that they are not in fact “troublemakers” but are much needed honest brokers. 

Safety, it’s more than just compliance…

A personal anecdote by Tanya Sieliakus, VP Consulting Services, Human Resources Consultant.

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What is North American Occupational Safety and Health Week?

North American Occupational Safety and Health Week (NAOSHW)

The first week of each May is set aside, North American-wide, to focus employers, employees, partners and the public on occupational health and safety.  NAOSHW brings awareness to the importance of preventing injury and illness – in the workplace, at home and in the community. 

In 2009, 32 Nova Scotians died and 7,200 were hurt while on the job. 

“We want workplace health and safety to be forever on the minds of each and every person.” said Labour and Workforce Development Minister Marilyn More.  “Any workplace death or injury is one too many,” said Ms. More.

NAOSHW was first launched in June 1997, marked by an agreement between Canada, the United States and Mexico.  Using the Canadian Occupational Health & Safety Week (COHW) as the foundation, NAOSHW became a landmark cornerstone of the North American Free Trade Agreement (NAFTA). 

NAOSHW is an excellent opportunity to reiterate legislated safety policy and programming including: 

  • your Corporate Safety Statement
  • the function and composition of your Joint Occupational Health & Safety Committee (JOHS)
  • the importance of accident / incident / near miss reporting and your Accident Investigation program
  • your Workplace Hazardous Materials System program
  • your Housekeeping Inspection Program
  • your Prevention of Violence in the Workplace program

For more information on occupational health and safety in Nova Scotia and how to protect yourself at work everyday, visit the department’s website at www.gov.ns.ca/lwd/healthandsafety

Should you require assistance understanding your employer obligations around health and safety programming please contact Sylvain at sylvain@hr-pros.ca

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Do you get time off to vote?

Canadians will be voting in a federal election on 2 May 2011.   Two of the most common questions heard, aside from which party do you support are:

Do I get time off from work to vote? and,

Do I get paid for taking the time off work?

The answer to both questions is: “it depends”. 

The Canada Elections Act states that every employee who is an elector is entitled to three consecutive hours during voting hours to cast a vote.  This does not necessarily mean time off from work.  The Act makes it clear that the time that the employer shall allow for voting is at the convenience of the employer.  For example, if the polls are opened until 8:30 pm and the employee’s regular shift ends at 4 pm, the employee has 4 ½ consecutive hours to cast a vote and would not get time off from work.  However, if the regular shift is from 10 am  to 6 pm, the employer could allow the employee to come in late or leave early from work to provide 3 consecutive hours.  In this exemple, the employer would be giving employees three consecutive hours to vote by allowing them to leave 30 minutes early, ie 5:30 pm.

As far as pay is concerned, the  Act prohibits an employer from making a deduction from the pay of an employee or to impose a penalty for the time allowed to vote.   In the first scenario, there is no cost to the employer since the regular shift was completed.  In the second example, the employer would have to pay full wages for 8 hours even though employees completed 7.5 hours of work.

In short, time off from work for voting depends on the employees’ regular shift  and the hours that polls are opened in your jurisdiction on election day.  

For more information, visit Elections Canada at http://www.elections.ca/home.aspx

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HR Administrator

We are growing and are looking to hire a Human Resources administrator.  This an excellent learning opportunity for someone trained in human resources management who possesses a strong administrative background and the desire to learn and excel   You will be working with the best HR practitioners in Nova Scotia and a team that is known for developing talent.

If you think you can work for someone who is always looking for 110% effort, and you want to learn, you are the right candidate.   Please see the details here.

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Snow Day or Sick Day?

Another Sick Day….Or is it a Another Snow Day?

Quite unexpectedly for many parents, today is a snow day for children throughout Nova Scotia.   Unfortunately, when schools unexpectedly close because of weather, working parents with younger children have to scramble to find alternative child care arrangements.  Many of these parents may end up missing work  simply because they can’t find a last minute sitter  to look after their children.

On school closure days, some parents will take a paid vacation day to cover-off the unplanned absence, while some will be forced to take an unpaid day off work.  Others still, may instead choose to take a paid sick day to look after their children.  While some parents will be upfront about their predicament and the use of a paid sick day to cover-off a snow day others will call-in complaining of sudden sore throats, flu-like symptoms, or a host of other maladies.  It is HR pros belief that when employees feel compelled to fabricate stories to look after their children it is an indication that employee policies are not meeting the needs of the employees or the company.

Employees who must take a sick day for reasons other than sickness are in effect lying about their availability.  Employers who accept the sickness reason, knowing full well it is a “white lie”, are tacitly condoning the deception.  Further, it casts doubts on those employees who are genuinely sick.  The fact is that in this world of competing interests (child care, storm days, doctors appointments, specialist appointments, elder care issues, etc) it might simply be best to not label paid days off as “Sick Days”, and force the lie, but rather to consider instead calling these days Paid Personal Days Off or Paid Familial Days Off.   

If your employees can’t make it to work for a personal reason, you don’t wantv a policy to compel them to lie about it.   Trust is the cornerstone of a healthy employment relationship.  Promote honesty by implementing employee policies that consider the needs of employees AND the goals of the business.

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Assistant Retail Manager

 

Blomidon Nurseries is looking to hire a full  time  Assistant Retail Manager starting in January 2011.  Competitive salary with medical and dental benefits.  Details here.

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